Controller Duties & Functions

Controller Duties & Functions

The Allegheny County Controller’s Office consists of the Accounting, Audit, and Management Systems divisions, as well as administration staff.

The Accounting Division’s mission is to monitor fiscal affairs of the County; prepare and certify the statement of indebtedness of the County; approve payroll; and provide financial reports in accordance with generally accepted accounting principles. This includes disbursing funds in a timely manner and in accordance with the County’s adopted budget, grant requirements, contractual specifications and obligations.

Within Accounting, the Payroll section processes the paychecks of the entire County workforce.

Through the Auditing Division, the Controller ensures that the County is achieving honest, efficient management and full accountability through every aspect of government. The Controller may audit at any time any account of any agency receiving, disbursing, or authorizing the disbursement of county funds. Audits are performed in compliance with Government Auditing Standards and is peer reviewed by the Association of Local Government Auditors.

Within Audit, Construction Inspection reviews all new construction, renovation, land use development and public works facility construction projects from start to completion.

The division of Management Systems is responsible for maintaining the County’s JD Edwards EnterpriseOne financial management software while supporting the Controller’s Office Enterprise Content Management (ECM) functions and sustaining the office’s hardware and software systems.

In addition, the Controller maintains a professional Administration Division to nimbly and quickly respond to the needs and concerns of constituents, taxpayers, and vendors.

The Controller serves ex officio as a member of the Allegheny County Retirement Board, Investment Board, Jail Oversight Board, and Juvenile Detention Board of Advisors.

Accounting Division

In the Controller’s Duties and Functions, the site will display content related to the units of the Controller’s Office, and their respective functions

The units include

  • Accounting
  • Auditing
  • Administration
  • Management Systems
  • Community Affairs

The Accounting unit is responsible for Payment Inquiries & Payroll. The site will provide payment inquiry functionality (detailed in applicable section below)

Payroll Division

For the Payroll, the site will display content that will show the phone number for payroll and instruct people to contact payroll directly if they need to.

Auditing Division

The auditing unit is responsible for conducting audits on various issues throughout the county, and for conducting inspections on capital construction projects.

The audit unit routinely gets peered reviewed, and the site should be capable of displaying the certificates of recognition that they receive from their peers.

Administrative Division

The administrative unit is responsible for a bit of functionality including monitoring prevailing wage, providing services to constables, responding to and managing reported cases of waste, fraud and abuse. The details of how the site will handle all this functionality will be addressed later in the document.

Management Systems Division

The management systems unit is responsible for managing the systems of the county including the ERP System – JDEdwards EnterpriseOne, the ECM system – OnBase, and the general technology infrastructure (e.g. phones, servers, network etc)

The site should display content about this division similarly to the way the current site does and should also include contact information for employees of the county to contact this unit directly if they so need.

Community Afairs

The community affairs unit is responsible for representing the controller in various communities of the county. The site should display some content that gives people a phone number and/or email address to contact if they want to request the presence of the office in their community.

The site should support the ability for pictures and video from the various community outings to make it back on to the site. This topic will be addressed in more detail later in the document in the photo/video gallery.